Facilitation Skills – Typical Agenda

DAY ONE

Meeting Start Up

  • Demonstrate how to get a session started
  • Identify start up issues
  • Demonstrate use of Task Outline and Groundrules
  • Discuss the facilitator’s role prior to the first meeting
  • Outline the Foundation of Team IQ

Facilitator Tool Kit

  • Definition of facilitator
  • Model of facilitation process
  • Basic tools for facilitation

Practice One: Problems During Facilitation

  • Identify what can go wrong during a meeting
  • Practice brainstorming and priority setting
  • Receive feedback and coaching on facilitation

Practice Two: Planning Preventive Action

  • Plan actions to prevent high priority problems that can occur during a meeting
  • Practice leading a session on problem prevention
  • Receive feedback and coaching on facilitation

Practice Three: Planning Contingent Action

  • Plan actions to reduce the impact of high priority problems that can occur during a meeting
  • Practice leading a session on contingency planning
  • Receive feedback and coaching on facilitation

Day One Wrap-Up

  • Review Potential Problem Analysis as a planning and facilitation tool
  • Summary of the day
  • Informal feedback on Day 1

DAY TWO

Facilitation of a Planning Meeting

  • Practice facilitation of planning meeting
  • Facilitation of a complex task with a high degree of ambiguity
  • Dealing with performance pressure
  • Developing a planning model for facilitation
  • Receive feedback and coaching on facilitation

Large Group Facilitation #1

  • Use of the Force Field Analysis Tool
  • Practice facilitation of larger group, working with co-facilitators
  • Feedback and coaching on the use of facilitation skills
  • Ideas for facilitating meetings to plan improvement in complex systems

Large Group Facilitation #2

  • Use of the Situation Assessment Tool
  • Practice facilitation of larger group, working with co-facilitators
  • Feedback and coaching on the use of facilitation skills
  • Ideas for helping a group that is stuck, spinning its wheels

Large Group Facilitation #3

  • Use of the Process Mapping Tool
  • Practice facilitation of larger group, working with co-facilitators
  • Feedback and coaching on the use of facilitation skills
  • Ideas for helping a group create a project plan, or to map a current process

Facilitation Clinic

  • Resolve issues that have been stored in the “parking lot”
  • Ideas for specific facilitations that are planned in the near future

Feedback and Summary

  • Summary of ideas from the workshop
  • Feedback on the workshop
  • Identification of next steps